Save Converted PDFs to a Shared Drive Folder
Saving converted PDFs to a shared Drive folder makes them accessible to everyone on your team without sending email attachments. Share the output folder once, and every PDF you add to it is immediately visible to anyone with access.
Setting up the shared output folder
Create a folder in Google Drive for your PDF output. Right-click the folder and choose Share. Add the team members or groups who need access. Set their role to Viewer if they only need to read and download PDFs, or Editor if they need to add files of their own.
Moving converted PDFs into the shared folder
After converting with the extension, drag the PDFs from your downloads into the shared folder in Drive. The files are immediately visible to all folder members.
Automating for team workflows
Apps Script with the shared folder ID can save PDFs directly to the shared folder without any manual upload. Pair this with a trigger to run on a schedule, and the team gets fresh PDFs in the shared folder automatically.
Frequently Asked Questions
Do team members get a notification when a new PDF is added to the shared folder?
Not by default. Team members can enable notifications for a Drive folder by right-clicking it and selecting 'Get notifications'. Individual notification preferences vary.
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