Convert Google Docs Client Invoices to PDF
Accounting firms that draft client invoices in Google Docs need to send them as PDFs. An invoice sent as a Google Doc link looks informal and can be accidentally edited by the client. A PDF invoice is professional, displays the firm's letterhead correctly, and is easy for clients to process in their accounts payable system. The Docs to PDF extension converts any invoice in one click with all fee tables and totals intact.
Fee tables and service descriptions
Accounting invoices typically include a table of services with descriptions, time, rates, and amounts. The extension preserves table column widths, borders, and number formatting exactly as set in the document. The totals row, any discount lines, and the GST or tax component all appear correctly.
Batch invoicing at month-end
Monthly invoicing for a firm with multiple clients can be handled in one operation. Put all that month's invoices in a billing folder, select all of them, and run the extension. The complete month's invoice set downloads as PDFs without touching each file individually.
Accounts receivable archiving
A PDF of each invoice sent is the firm's record of what was billed. Archiving invoice PDFs separately from the source Google Docs ensures the billing record is permanent and unmodifiable.
Frequently Asked Questions
Will the invoice total and GST line appear correctly?
Yes. All rows in a fee table, including totals and tax lines, export with correct formatting.
Can I send the invoice PDF directly to a client from the downloads folder?
Yes. The PDF is a standard file ready to attach to an email.
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