Print Google Drive Files to a Specific Printer
When you have multiple printers available, such as a color printer for presentations and a monochrome laser for everyday documents, you need control over which printer receives each job. Converting Drive files to PDF first gives you that control. Choose the printer in your PDF viewer's print dialog before sending the job.
Choosing the printer in your PDF viewer
After converting your Drive files to PDF with the extension, open the PDFs in your default PDF viewer. In the print dialog, click the printer dropdown and select the specific printer you want to use. You can also set options like color, paper size, and number of copies before sending the job.
Batch printing to the same printer
To send a batch of PDFs to the same printer, select all the PDFs in File Explorer (Windows) or Finder (Mac), right-click, and choose Print. Your system will send all files to the default printer. To use a specific non-default printer, open the files in your PDF viewer first and select the printer there.
Network and wireless printers
Any printer available to your computer, including network and wireless printers, appears in the print dialog. As long as the printer is installed and connected, you can send PDF print jobs to it the same way as a local printer.
Frequently Asked Questions
Can I print different Drive files to different printers in one batch?
Not in a single operation. Send files to each printer separately by selecting the appropriate files and printing them with the correct printer selected in the dialog.
Can I print Google Drive files to a PDF printer to create a local copy?
Yes. Choose your system's PDF printer (such as 'Microsoft Print to PDF' on Windows or 'Save as PDF' on Mac) as the print destination. This saves a local PDF copy without sending anything to a physical printer.
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