Save Multiple Google Docs from a Shared Drive as PDF at Once
Saving from a shared drive at once works exactly like saving from your personal Drive, as long as you have at least Viewer access to the documents. Select the files in the shared drive and click the extension.
Navigating to the shared drive
Saving from a shared drive starts with clicking Shared drives in the left sidebar of Google Drive. Open the shared drive and navigate to the folder with the documents you need. Shared drive folders look and behave the same as personal Drive folders.
Permission requirements
You need at least Viewer access to export a file from a shared drive. If download has been restricted by the file owner, the extension will skip that file and report a failure. Contact the file owner or shared drive manager if you need PDF access and are being blocked.
Where the PDFs are saved
Exporting from a shared drive downloads the PDFs to your local computer. They are not added to the shared drive automatically. If you want the PDFs in the shared drive, upload them to the appropriate folder after the export.
Frequently Asked Questions
Do I need special permissions to batch export from a shared drive?
You need at least Viewer access to the files. Shared drive membership with content manager or contributor role typically provides this.
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