Team Notifications on Automatic PDF Conversion
When PDF conversion is triggered by a file change, your team needs to know the PDF is ready. An automatic notification closes the loop without any manual follow-up.
Email notification on conversion
After saving the PDF to Drive in your onChange handler, call MailApp.sendEmail() with the PDF filename, a link to the Drive folder, and the name of the source document. Keep the email short. The recipient needs to know what was converted and where to find it.
Slack webhook notification
Post a message to a Slack channel using a webhook URL. Include the document name, a link to the PDF in Drive, and the conversion timestamp. Posting to a dedicated #pdf-exports channel keeps the notifications organized and separate from general conversation.
Routing notifications by document type
Not every PDF conversion needs to notify every person. Use the document name, parent folder, or a metadata tag to route notifications to the right people. A client report goes to the account manager. An internal policy document goes to the HR channel. Store the routing rules in a Google Sheet for easy updates.
Frequently Asked Questions
How do I get a Slack webhook URL?
Go to your Slack workspace settings, open Incoming Webhooks in the Apps section, create a new webhook for the channel you want, and copy the URL. Paste it into your Apps Script as a constant.
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