Bulk Convert Files from a Client's Shared Drive to PDF
Agencies and consultants often work inside client-owned shared drives. When a project wraps up or you need to prepare deliverables, bulk exporting files from the client's drive to PDF works as long as you have Viewer access. The process is the same as exporting from your own drive.
Accessing client shared drives
The client needs to add you to the shared drive with at least Viewer access. Once added, the drive appears under 'Shared drives' in your Google Drive. Navigate to the project folder and select the files you want to export.
What the client can see
The client drive admin can see who has access to the drive and can audit access logs in Google Workspace. Exporting files to PDF using the extension is no different from downloading files through Google Drive's built-in download option.
Building a client handoff package
Select all final deliverable files in the client drive, run the bulk export, and use the PDFs as part of the project handoff. PDFs are universally readable and preserve the formatting of your work without requiring the client to have Google Drive access.
Frequently Asked Questions
Can I export files from a client's drive after the project ends and my access is removed?
No. Access removal is immediate. Export any files you need before the client removes your access.
Does the client get notified when I export their files to PDF?
No. Google Drive does not send notifications for PDF exports.
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