Convert Multiple Files from a Shared Drive to PDF
Selecting multiple files from a shared drive and converting them all at once saves time compared to exporting one file at a time. The extension handles batch conversion from shared drives the same way it handles batch conversion from personal Drive.
Selecting multiple files in a shared drive
Navigate to the folder in the shared drive. Switch to list view for easier selection. Hold Ctrl on Windows or Cmd on Mac and click each file you want. Or press Ctrl+A to select all files in the current folder. The selection count appears in the Drive toolbar.
Running the batch conversion
Click the Docs to PDF extension icon after making your selection. The extension reads the list of selected files and begins converting them in sequence. Each PDF downloads when its conversion is complete. Files that fail due to permissions are reported at the end.
Handling permission failures in a batch
If some files in the batch have download restrictions and others do not, the extension converts the accessible ones and reports the restricted ones as failures. You do not need to pre-sort the selection; just check the failure report at the end and follow up on any restricted files.
Frequently Asked Questions
Can I select files from multiple folders within a shared drive?
No. Drive allows selecting files within one folder view at a time. Run the extension per folder for files in different locations.
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