Merge PDFs in Drive for Distribution
Sharing multiple PDFs as separate attachments or links creates friction. Merging them into one file before distribution means your recipient has one link to click, one file to download, and one document to read.
Email attachment limits
Most email providers cap attachments at 25MB. A merged PDF that combines several smaller files may need compression before attaching. Enable the compress option in the extension or compress the merged file afterward using a free tool.
Sharing via Google Drive link
After merging and downloading, upload the merged PDF back to Drive and share a view-only link. This approach has no file size limit for sharing and lets you track who has viewed the document.
Distribution to non-Google users
A merged PDF is a standard file that anyone can open in any PDF viewer. Recipients do not need a Google account to read it. This makes merged PDFs suitable for external distribution to clients, partners, and customers.
Frequently Asked Questions
How do I share the merged PDF with people outside my organization?
Upload the merged PDF to Drive and set sharing to 'Anyone with the link can view'. Share the Drive link or download the file and attach it to an email.
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