Print Multiple Google Docs for Distribution
When you need to distribute printed copies of multiple documents to a group, the process is the same as any batch print job: select the documents in Drive, convert them to PDF in one batch, and print the required number of copies. The extension handles the conversion so you can focus on the distribution.
Preparing documents for distribution
Before printing for distribution, review each document for accuracy and formatting. Set page margins and font sizes that are comfortable to read on paper. Once the documents are finalized in Google Drive, run the batch conversion and print. If any document needs a last-minute edit, update it in Drive and reconvert just that file.
Printing multiple copies for groups
Set the number of copies in the print dialog. If you are distributing to 20 people and have 5 documents, you need 20 copies of each. Print each document separately with the copy count set to 20, or use a printer that supports collated multi-document jobs.
Digital distribution as an alternative
If some recipients prefer digital copies, the PDFs you create for printing are also ready to email or share. Keep them in a Drive folder and share the folder with recipients who prefer digital documents. The same conversion step serves both physical and digital distribution.
Frequently Asked Questions
Can I print different numbers of copies for different documents?
Yes. Print each PDF separately and set the copy count per document in the print dialog.
Should I save the PDFs after printing for distribution?
Yes. Keep the PDFs as a record of what was distributed. They are useful if you need to reprint or send digital copies later.
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