Bulk Convert Mixed File Types from a Shared Drive to PDF
Team projects in shared drives often contain all three Google file types. Converting them to PDF for a handoff or archive works the same way as a personal Drive folder. Open the Docs to PDF online converter, click Select files from Google Drive, and pick the files from the shared drive folder.
Accessing shared drive project folders
In the online converter, click Select files from Google Drive and open 'Shared drives' in Google's file picker. Open the project folder inside the shared drive and select the files.
Permissions for mixed-type exports
Viewer access to each file is sufficient for PDF export. Files with download restrictions set by the owner or shared drive admin will fail. The online converter tells you how many files could not be converted when the batch finishes.
Uploading PDFs back to the shared drive
The online converter downloads the PDFs to your computer. If the team needs them in the shared drive, upload them after the batch. You need Contributor or Editor access to add files to the shared drive.
Frequently Asked Questions
Do I need different permissions for Docs, Sheets, and Slides in a shared drive?
No. The same Viewer access that allows you to open a file also allows the PDF export. Permissions are per-file, not per-type.
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