Print an Entire Drive Folder of Meeting Materials
Before a meeting, you often need printed copies of the agenda, supporting reports, and any presentations. If these are all in a Drive folder, the Docs to PDF extension lets you print the entire folder at once rather than opening each document individually. Everyone gets the same materials with consistent formatting.
Organizing meeting materials in Drive
Create a Drive folder for each meeting and store all materials there: the agenda, background documents, financial reports, and any reference materials. This makes batch printing simple. When the meeting approaches, open the folder, select all, convert, and print.
Printing for multiple attendees
After converting the folder to PDF, print multiple copies for all attendees. In the print dialog, set the copy count to match the number of people in the meeting. If different documents need different copy counts, print them separately.
Digital copies alongside paper
The PDFs created for printing are also ready to email to attendees who prefer digital copies or who are joining remotely. Keep the PDFs in a shared Drive folder after printing so remote attendees can access the same versions.
Frequently Asked Questions
What if meeting materials are updated after I print them?
Reconvert only the updated files and reprint them. Select just those files in Drive and run the extension again. The previously printed copies of unchanged documents are still valid.
Should I print meeting materials in color or black and white?
Charts and graphs often benefit from color printing. Text-heavy documents like agendas and minutes print fine in black and white. Print chart-heavy files separately with color settings if needed.
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